What you’ll do

Your responsibilities will include, but are not limited to the following:

• Performs as many tasks as possible that the CEO would otherwise perform. 
• Initiates projects and tasks that the CEO has identified as important to the growth of the organization.
• Provides executive administrative support of a highly complex and responsible nature to the CEO. 
• Manages the CEO’s workflow and priorities, managing their schedules, anticipating steps ahead and keeping them focused on the most important projects.
• Act as a liaison and provide support to the Board of Directors. Arrange and handle all logistics for Board meetings and events: schedule meetings; draft agendas; develop, compile, and distribute presentation materials; and record meeting minutes on behalf of Board Secretary.
• Adhere to compliance with applicable rules and regulations set in bylaws regarding Board matters.
  
• Reflects the CEO’s style and company culture when carrying out activities.
  
• Research, prioritize, and consistently follows up on incoming issues and concerns addressed to the CEO, including those of a sensitive and/or confidential nature.
  
• Coordinates all Board of Directors and Senior Leadership Team meetings as well as retreats and assist with staff meetings and special events as needed.
  
• Create, route, and process written and verbal correspondence on behalf of the CEO with impeccable discretion and confidentiality across multiple platforms.
  
• Build a strong, strategic partnership with internal and external stakeholders to improve day-to-day efficiency.
• Apply and explain complex information as needed to summarize emails and voice messages, and relay information from other parties.
• Work collaboratively with other team members, as needed, with an emphasis on managing special projects.
• Handle confidential and non-routine information and facilitate communication between appropriate team members and external stakeholders.
  
• Strong project negotiation skills with a high level of initiative and sound judgment.
• Provides a bridge for smooth communication between the CEO and internal teams; demonstrating leadership to maintain credibility, trust, and support with senior leadership.
  
• Demonstrates leadership to build relationships crucial to the success of the business, possess the ability to have influence to drive successful outcomes.
  
• Works closely and productively with the CEO to keep him well informed of upcoming commitments and responsibilities, following up urgently.
  
• Prioritizes conflicting needs; handles issues expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.

What you’ll need

• 5+ years of experience supporting a C-level staff member, preferably a CEO
  
• Bachelor’s degree preferred
  
• Outstanding communication skills (oral and written) with a high level of poise and professionalism.
• Ability to draft, proofread and edit documents for spelling, grammar, and punctuation
  
• Entrepreneurial spirit with uncanny ability to perform in fast-paced environment
  
• Flawless execution of administrative activities and strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
  
• Very strong interpersonal skills and the ability to build relationships with stakeholders, including members of leadership, the board, external customers, and their teams
  
• Excellent interpersonal skills, tact, integrity, and discretion
  
• Demonstrated ability of strong decision-making
  
• Highly resourceful team-player, with the ability to also be extremely effective independently
  
• Ability to anticipate problems and establish strategic direction for future success
  
• Extensive experience in executive and strategic calendar management in a rapidly changing environment
  
• High degree of professionalism in dealing with diverse groups of people, including Board members, senior executives, staff, community leaders, donors, and funded partners.
  
• An elevated level of integrity; ability to maintain a high level of professionalism, confidentiality, discretion, and judgment
• Passionate about VinAI’s mission and excited about the opportunity to have a front-row seat working alongside our CEO
  
• Solid business acumen; creative and analytical mindset; able to comprehend near term and long-term objectives

Why you’ll love work here

• Tremendous growth opportunity of a fast-paced AI technology startup, uniquely positioned in Vietnam and globally.
  
• Compensation is highly competitive and will consider the applicant’s current experience level.
  
• Opportunity to continuously grow your knowledge in human resources and project management, and your leadership skills.
  
• Opportunity to contribute, interact, share, and learn from exceptionally talented colleagues globally.

Contact: Interested applicants are invited to send your application to job@vinai.io