Senior Executive Assistant to the CEO

Senior Executive Assistant to the CEO

What you’ll do

Your responsibilities will include, but are not limited to the following:

  • Performs as many tasks as possible that the CEO would otherwise perform. 
  • Initiates projects and tasks that the CEO has identified as important to the growth of the organization.
  • Provides executive administrative support of a highly complex and responsible nature to the CEO. 
  • Manages the CEO’s workflow and priorities, managing their schedules, anticipating steps ahead and keeping them focused on the most important projects.
  • Act as a liaison and provide support to the Board of Directors. Arrange and handle all logistics for Board meetings and events: schedule meetings; draft agendas; develop, compile, and distribute presentation materials; and record meeting minutes on behalf of Board Secretary.
  • Adhere to compliance with applicable rules and regulations set in bylaws regarding Board matters.
  • Reflects the CEO’s style and company culture when carrying out activities.
  • Research, prioritize, and consistently follows up on incoming issues and concerns addressed to the CEO, including those of a sensitive and/or confidential nature.
  • Coordinates all Board of Directors and Senior Leadership Team meetings as well as retreats and assist with staff meetings and special events as needed.
  • Create, route, and process written and verbal correspondence on behalf of the CEO with impeccable discretion and confidentiality across multiple platforms.
  • Build a strong, strategic partnership with internal and external stakeholders to improve day-to-day efficiency.
  • Apply and explain complex information as needed to summarize emails and voice messages, and relay information from other parties.
  • Work collaboratively with other team members, as needed, with an emphasis on managing special projects.
  • Handle confidential and non-routine information and facilitate communication between appropriate team members and external stakeholders.
  • Strong project negotiation skills with a high level of initiative and sound judgment.
  • Provides a bridge for smooth communication between the CEO and internal teams; demonstrating leadership to maintain credibility, trust, and support with senior leadership.
  • Demonstrates leadership to build relationships crucial to the success of the business, possess the ability to have influence to drive successful outcomes.
  • Works closely and productively with the CEO to keep him well informed of upcoming commitments and responsibilities, following up urgently.
  • Prioritizes conflicting needs; handles issues expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.

What you’ll need

  • 5+ years of experience supporting a C-level staff member, preferably a CEO
  • Bachelor’s degree preferred
  • Outstanding communication skills (oral and written) with a high level of poise and professionalism.
  • Ability to draft, proofread and edit documents for spelling, grammar, and punctuation
  • Entrepreneurial spirit with uncanny ability to perform in fast-paced environment
  • Flawless execution of administrative activities and strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
  • Very strong interpersonal skills and the ability to build relationships with stakeholders, including members of leadership, the board, external customers, and their teams
  • Excellent interpersonal skills, tact, integrity, and discretion
  • Demonstrated ability of strong decision-making
  • Highly resourceful team-player, with the ability to also be extremely effective independently
  • Ability to anticipate problems and establish strategic direction for future success
  • Extensive experience in executive and strategic calendar management in a rapidly changing environment
  • High degree of professionalism in dealing with diverse groups of people, including Board members, senior executives, staff, community leaders, donors, and funded partners.
  • An elevated level of integrity; ability to maintain a high level of professionalism, confidentiality, discretion, and judgment
  • Passionate about VinAI’s mission and excited about the opportunity to have a front-row seat working alongside our CEO
  • Solid business acumen; creative and analytical mindset; able to comprehend near term and long-term objectives


Why you’ll love work here

  • Tremendous growth opportunity of a fast-paced AI technology startup, uniquely positioned in Vietnam and globally.
  • Compensation is highly competitive and will consider the applicant’s current experience level.
  • Opportunity to continuously grow your knowledge in human resources and project management, and your leadership skills.
  • Opportunity to contribute, interact, share, and learn from exceptionally talented colleagues globally.

Contact: Interested applicants are invited to send your application to job@vinai.io

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